Top Apps That Can Manage Your Small Business Daily Operations

Top Apps That Can Manage Small Business Daily Operations

There is no denying that running a small business is no walk in the park. You are constantly juggling plenty of daily operations to stay ahead of your competitors and flourish your business. However, as a small business owner, you have to wear many hats, including payrolls, employee management, marketing strategy, and much more. Due to this, it is relatively challenging to stay focused and organized. The good news is you can manage all your business operations at the tip of your fingers by employing various mobile applications.

In the modern digital world, more and more businesses are investing in different apps to enhance their operations, reduce costs, and improve overall efficiency. However, are you also searching for reliable and cost-effective apps that can help you get things done efficiently? In that case, you have just landed at the right place.

Therefore, if you are looking for a multi-featured management tool, an airtable is a perfect choice. The popular low-code management tool allows businesses to improve their workflow by building databases and spreadsheets. However, it is famous among companies because of its easy-to-use and intuitive features. Still, you cannot automate the spreadsheets, track time for your projects, and collaborate with others through commenting only. For this reason, many small business owners today are looking for airtable alternatives because of the limited functionality. Businesses are switching to other substitutes to meet their collaboration and data organization requirements.

Now, let’s delve inside other useful apps according to different business operations that can assist you in streamlining your processes:

1. Quickbooks – Accounting

Your small business will be in hot waters if you are not keeping track of your company’s cash flow. So install Quickbooks Online on your device to stay abreast of all the accounting details of your business. For example, the app allows you to create and track invoices that each client needs to pay you. In addition, you can keep track of inventory, payroll, bills, and other expenses and get printable financial statements. Furthermore, you don’t need to endure the torture of tax preparation. All you need to do is print the financial statement, and the app will review all the numbers and prepare the tax return for you.

Quickbooks Online is popular among accounting software because it is easy to use and offers integrations with different other services.

2. Slack – Communications

Let’s admit it; effective communication within the organization is a crucial factor to be successful. When each individual of your team is on the same page, only then can your employees work towards the growth of your business. One best real-time applications that allow you and your employees to collaborate is Slack. You can select different team members and create a particular chatbox. All members can make important announcements and participate in project discussions. The best part is that you can create public and private channels with Slack and add relevant teammates in one place. That way, you can stay organized.

Although the app is free for its basic features, you can pay to get some additional features. For instance, with the paid version, the app allows you to index and archive unlimited messages. Moreover, you can also share pdf documents, images, and videos with other users through this app.

3. Square – Payment

No matter what you sell or where you sell, Square is the best payment app for small businesses. It is primarily beneficial for companies that focus on point-of-sale purchases yet have a tight budget for a payment system. Thus, you can eliminate all paper invoices and cash payment methods with this app. The best part is you can accept mobile credit card payments with the Square app from your customers. In addition, with Square Loyalty Program, you can offer your customers reward programs and accept credit payments. The payment app also provides you with real-time analytics and helps you identify the latest trends.

Moreover, Square allows business owners to accept several payment forms, such as Apple Pay, credit cards, Android Pay, etc. The app processes payments instantly, either in one business day or for a small fee. You don’t have to worry about the pricing for this app since it is easily affordable. There is no monthly fee; instead, the app only deducts 2.75% for each transaction.

4. Mailchimp – Email Marketing

According to Statista, there are around 4 billion email users worldwide, and they would grow by 4.6 billion in the year 2025. Thus, this accounts for email marketing as an influential and integral part of any business. With these stats, as a small business owner, you need to reach potential clients through the best email marketing tool – Mailchimp to enhance your marketing campaign. The all-in-one and affordable marketing tool allows you to identify market trends and customize your emails. In addition, Mailchimp offers its users to design eye-captivating yet straightforward campaigns with its flexible and user-friendly templates. You can subscribe to the basic free plan that includes 2,000 email subscribers and allows you to send 10,000 emails per month.

5. NotifyVisitors – Email & SMS Marketing

NotifyVisitors is an intuitive email marketing app for startups and small businesses. Its easy-to-use interface lets you manage and execute campaigns without requiring coding knowledge.

It helps you create personalized email campaigns that improve email open rates. In addition, its drag-and-drop content editor allows you to customize email templates as per your campaign and customer needs.

A/B testing of emails allows you to determine the best variation to work and its in-depth analytics let you track your campaign progress and effectiveness through different metrics.

Moreover, With a free plan, you get 1000 contacts and 1000 emails per month which allows you to understand its functionality.


With the increasing technological developments, mobile applications have gained much recognition recently. Today, it is pretty hard to imagine what it would be like to operate different business functions without these apps within the grasp of business owners. From smooth financial operations to enhanced digital marketing techniques to effective communication, these apps have a world of benefits to offer.

With various app options available, it might get tough to choose one among them. However, ensure to stick to only one type of app for every business operation. With the right combination of apps, your business can pave the way and reach new success levels.

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About the Author: Ranjit Ranjan

More than 15 years of experience in web development projects in countries such as US, UK and India. Blogger by passion and SEO expert by profession.

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